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TutorTracer reads every lesson your tutors teach, flags the moments that need a manager and scores the rest. You stop spot-checking a handful of recordings and start seeing all of them.
Connect your lesson platform once. Every lesson that finishes with a transcript is picked up, read end to end and filed with its findings, usually within minutes.
Lessonspace, Zoom, Google Meet or Microsoft Teams. Lessons sync as soon as their transcript exists.
Tutor and student are identified from the platform's roles and the conversation itself, then cross-checked.
Every issue carries the verbatim quote, the exact timestamp and a severity from 1 to 10.
Quality, punctuality and engagement roll up into dashboards, tutor profiles and email reports.
Every lesson is checked for the four things that cost tutoring companies families, tutors and reputation. Each flag arrives with the quote, the timestamp and a link to the moment in the recording.
“Honestly I was out until 4am, don't tell your mum I said that. Want to see the photos?”
Tutor shared details of a night out and offered to show personal photos to a 15-year-old student during the lesson.
Write a rule like “Don't flag tutors sharing our own homework portal link” and TutorTracer stops raising that class of flag across your organisation. Fewer false positives, so the queue stays worth reading.
Mark each issue resolved, dismissed, actioned or non-issue from the Issues page or the lesson itself. Nothing happens to a tutor automatically.
Each lesson is rated strong, adequate or needs development on five dimensions: clarity, engagement, adaptability, encouragement and structure. Change them to match how you train tutors. Every rating links to the evidence and the moment it happened.
TutorTracer compares when each lesson was booked with when the tutor actually joined. Late starts are logged automatically for every lesson and graded minor, moderate or severe against thresholds you set.
Families rarely complain before they leave. TutorTracer reads engagement from the lesson itself: how much the student talks, the questions they ask and the moments something clicks. See who is thriving and who is drifting while there is still time to act.
Rank tutors on quality, punctuality and issues across every lesson they teach. Find the ones to promote, the ones to trust with new students and the ones who need a coaching conversation, with the lessons to show them.
The assistant searches and reads your transcripts, so the answer to “did anyone…?” takes seconds instead of an afternoon of recordings.
Upload your curriculum, policies and contracts. Teaching errors can be checked against your own documents, scoped to particular tutors or students.
A summary of what happened, sent to the people who need it. We set them up with you.
A REST API for lessons, transcripts, issues and tutors, signed webhooks for new lessons and issues, and CSV export with the columns you choose.
Lessons with young people are sensitive. TutorTracer is built so you can see exactly what it found and why.
Transcripts are analysed under API terms that stop AI providers training on your data.
No black box. Every flag and rating cites the verbatim quote and the moment it was said.
TutorTracer flags and scores. Your team decides the outcome for every issue.
Plain-English rules suppress the classes of flag your organisation doesn't want raised.
Invite admins, managers and reviewers, and decide who can change what.
Lesson analysis runs on OpenAI's models through their API, built into a pipeline designed for tutoring.
From a synced lesson to a flagged issue, a quality assessment and the tutor's profile.
A Lessonspace, Zoom, Google Meet or Microsoft Teams account with transcription switched on. TutorTracer reads transcripts, so lessons without one can't be analysed. Connecting Lessonspace takes about two minutes, and your last seven days of lessons are analysed straight away.
It's free for 14 days or 400 lesson hours, whichever comes first, on your own lessons. No card is needed to start.
Every flag carries the exact quote and timestamp, so you can check it in seconds. Guardrails let you switch off whole classes of flag in plain English, and anything you mark as a non-issue is recorded against the flag.
Yes. The five default quality dimensions can be changed to fit your rubric, and teaching errors can be checked against curriculum documents you upload.
There is a REST API for lessons, transcripts, issues, tutors and students, signed webhooks for new lessons and issues, and CSV export from the Export page.
Free for 14 days or 400 lesson hours, whichever comes first.